Instead of starting with a built-in dictionary, Word 2013 links you to the Office Store so you can pick a free dictionary or buy one from a collection, including dictionaries in many languages.
To choose and install the dictionary you want, right-click any word and click Define.
Or click Review > Define.
Sign in if you’re prompted to, and look over the choices in the Dictionaries list, and then click Download to install the dictionary you want.
After it downloads, the dictionary will open automatically in Word. From then on it will open whenever you click Define.
Tip: If you’re looking for a different way to say something, right-click any word in your document and click Synonyms. A short list of synonyms will automatically open. Or click Review > Thesaurus to open the built-in thesaurus. See Look up words in the thesaurus for more info about the thesaurus features.
Install another dictionary
Once you’ve downloaded one dictionary, go to the Office Store if you want more.
Click Insert > My Apps.
In the Apps for Office box, click Store.
Pick the dictionary you want, or search for one in the search box. When you find the dictionary you want, click Add or Buy.
Review the privacy information, and then click Trust it.
Follow the steps in Start using an app to begin using your new dictionary.
Start using an app
To start using a new app, such as a dictionary, find and double-click it in the apps list.
Click Insert > My Apps.
Click My Apps to see your list of apps. If your new app isn’t there, click Refresh to update the list.
Double-click the app to start using it.
You’ve probably ditched your paper dictionary, but do you know how to use OS X’s built-in one? This week’s video shows you how.
Transcript
Whether you need to know what a word means or just how to spell it, the days of leafing through hefty paper dictionaries are gone. But few Mac users really know how to make the most of OS X’s built-in Dictionary app. Today I’ll show you five tricks for doing just that.
1. Use pop-up definitions
A useful, and chronically underused, OS X feature is systemwide pop-up definitions. In most Mac applications—including Safari, Mail, Pages, TextEdit, Twitter, you name it—just position your cursor over the word you want to define and press Command-Control-D. A pop-up window appears containing the definition, synonyms, and any relevant Wikipedia entry.
Click the header for Dictionary, Thesaurus, Apple, or Wikipedia to open Dictionary to the relevant page.
2. Use contextual menus
Say you’ve forgotten the Command-Control-D shortcut already. Are you out of luck? Of course not. In most applications, you can instead select a word and Control-click (or right-click). A contextual menu appears. Select Look Up in Dictionary (or Look Up) and the definition appears.
3. Use Spotlight
Another quick way to look up a word is by using the Spotlight search menu. Press Command-spacebar to activate it, and then type in the word you need defined. One of your results will be ‘Look Up’ next to the Dictionary icon. You don’t have to select this and press Return. Instead, simply hover your cursor over the entry and a pop-up menu will appear with the full definition. If you don’t want to reach for your mouse, press Command-L to jump immediately to the definition.
For more options—like the ability to look for synonyms—select the Dictionary entry (or press Command-D), and the Dictionary application will open to your word.
4. Make Dictionary talk
Perhaps your elementary school teachers taught you how to decipher the pronunciation symbols provided by the dictionary, but…perhaps not. Did you know that you can get Dictionary to pronounce words for you?
Go to System Preferences, click Dictation & Speech, click the Text to Speech tab, and choose a voice.
To make Dictionary talk, select a word and Control-click (or right-click) it. From the contextual menu, choose Speech > Start Speaking.
If the word isn’t split into syllables (say, down below in its Thesaurus entry), you don’t even have to select it. Just point to it with your cursor and Control-click.
5. Change your sources
Dictionary comes with a bunch of built-in reference sources. Select Dictionary > Preferences to see the list. Here you can determine which sources will show up when you search and what order they’ll show up in. So, for instance, you could get rid of Wikipedia, add a Spanish language dictionary, or switch out the American English dictionary for a British English one.
Note that you have to be connected to the Internet to access Wikipedia. And what’s the Apple dictionary, you may ask? It includes a glossary of Apple terms—helpful for those times when you’re not interested in the type of apple you can eat.
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One of our great readers wrote in yesterday asking how to migrate the custom Office dictionary from one computer to another, and it seemed worthy enough to write about for everybody’s benefit. Thanks Josh!
If you’ve ever seen the squiggly red line under a word and chosen the “Add to Dictionary” option, then you will realize what I’m talking about… all of those words are stored in a custom dictionary file, and can be really annoying to re-enter on a new computer.
Locating Your Dictionary File
In Word 2003, you will need to go to Tools Options, then click on the Spelling & Grammar tab, and select Custom Dictionaries in that dialog.
For Word 2007 or other Office 2007 applications, click on the big Office button in the upper left-hand corner, then Word Options, and then in the Proofing section you’ll see “Custom Dictionaries”
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Note: Outlook 2007 requires you to open a new email before you’ll see the Office button.
This will bring up the screen where you can assign custom dictionaries, as well as see the full path to the current dictionary file. After we transfer the file from the old computer to the new one, you’ll need to use the Add button here to add the dictionary, if it’s not automatically added.
Note that you should use the Edit Word List dialog in here to make any changes (don’t try and make changes to the file itself, I’ve read about people having issues when doing that)
Backing Up or Transferring
To backup your dictionary file, browse down to the path you saw above, or just enter in the following into the location bar in explorer:
%appdata%Microsoft
You’ll see one of two directories, for Office 2007 versions it’s usually located in the UProof folder, but in older versions it was in the Proof folder. Either way the dialog above should tell you the full path.
Once you go into that directory you should see the CUSTOM.dic file, which is what you’ll want to back up and transfer to the same location on the other system… or you could put it somewhere else if you’d like, for instance in your Documents folder.
Note that if you open the file you should be able to see all of your custom words. Just don’t make edits from here if possible.
Once you’ve copied the file to the same location on the other computer (Make sure you close all Office apps before doing so), you should be able to add the custom dictionary to the new computer using the dialogs we explained above, if it’s not automatically detected or you decided to put it into your documents folder.
If this is a feature you use all the time, you might want to consider moving the file into your Documents and then reassigning the custom dictionary to that location. That would make backups a lot simpler, since you wouldn’t have to dig around to find it.
When you use the spelling checker, it compares the words in your document with those in the main dictionary, the one that ships with Microsoft Word. The main dictionary contains most common words, but it might not include proper names, technical terms, or acronyms that you use. In addition, some words might be capitalized differently than what you want in your document. Adding such words and capitalizations to a custom dictionary prevents the spelling checker from flagging them as misspelled words.
For more information about using custom dictionaries, see Use a custom dictionary in Office for Mac.
Important: Adding a word to a custom dictionary in one Office program makes that word available for spelling checks in all Office programs.
What do you want to do?
Open the Custom Dictionaries dialog box
The first step in making some types of changes to custom dictionaries is to open the Custom Dictionaries dialog box.
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On the Word menu, click Preferences.
Under Authoring and Proofing Tools, click Spelling & Grammar.
Word displays the Spelling & Grammar dialog box.
If you want to use custom dictionaries, make sure the Suggest from main dictionary only check box is cleared.
Click Dictionaries.
Word displays the Custom Dictionaries dialog box.
Use custom dictionaries
The first step to manage your custom dictionaries is to select the custom dictionaries by using the Custom Dictionaries dialog box.
Open the Custom Dictionaries dialog box by following the steps in Open the Custom Dictionaries dialog box.
In Custom Dictionaries, make sure the check box next to each custom dictionary that you want to use is selected, and then click OK.
Create a custom dictionary
Open the Custom Dictionaries dialog box by following the steps in Open the Custom Dictionaries dialog box.
Click New.
In the Save As box, type a name for the custom dictionary.
Click Save.
If you want the new dictionary to be used for another language, while the new dictionary is still selected in the Custom Dictionaries dialog box, select the language from the Language list.
Click OK.
Add an existing custom dictionary
The Custom Dictionaries dialog box lists the available custom dictionaries that Word can use to check spelling. If the dictionary that you want to use — for example, one that you purchased from a third-party company — is installed on your computer but not listed in the Custom Dictionaries dialog box, you can add it.
Open the Custom Dictionaries dialog box by following the steps in Open the Custom Dictionaries dialog box.
Click Add.
Locate the folder that contains the custom dictionary you want to add, and then double-click the dictionary file.
If you want additional help installing a third-party dictionary, see the installation instructions for that dictionary.
Add, delete, or edit words in a custom dictionary
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In addition to being able to add words to a custom dictionary when you run the spelling checker, you can directly edit a custom dictionary to add, delete, and modify words in that dictionary.
Note: When you edit a custom dictionary, Word stops checking your spelling as you type. When you are done modifying a custom dictionary, if you want Word to resume checking your spelling as you type, navigate to the Spelling & Grammar dialog box, shown in Step 2 in Open the Custom Dictionaries dialog box, and select Check spelling as you type.
Open the Custom Dictionaries dialog box by following the steps in Open the Custom Dictionaries dialog box.
Select the dictionary that you want to edit.
Make sure that you do not accidentally clear the check box for the dictionary.
Click Edit.
Word opens the custom dictionary for editing as a document.
Make the changes that you want to make, and then save the document.
Change the language associated with a custom dictionary
By default, when you create a new custom dictionary, the program sets the dictionary to All Languages, which means that the dictionary is used when you check the spelling of text in any language. However, you can associate a custom dictionary with a particular language so that the program uses the dictionary only when you check the spelling of text in a particular language.
Open the Custom Dictionaries dialog box by following the steps in Open the Custom Dictionaries dialog box.
In the Custom Dictionaries dialog box, select the dictionary that you want to change.
On the Language list, select the language for which the dictionary should be used.
Change the default custom dictionary to which the spelling checker adds words
Whenever you check the spelling of a document, you have an option to add a word flagged as misspelled to a custom dictionary. The default custom dictionary is the dictionary to which Microsoft Word adds the word when you do this.
Follow the steps in Open the Custom Dictionaries dialog box until you open the Spelling & Grammar dialog box.
In Spelling & Grammar, select a dictionary in the Custom dictionary list.
Close the Spelling & Grammar dialog box.
Note: If there is only one dictionary under a heading, it must be the default dictionary. In this case, the button isn’t available.
The next time that you check spelling, the program uses the default custom dictionaries that you selected.